Benefits of Quarterly Maintenance Checks on Quality Management Systems

Quarterly maintenance checks on quality management systems are very critical in the review of the effectiveness of current maintenance processes, suggesting improvements to the set up and content of any management system in place, completing objective review of maintenance, checking information stored, calibration of tools and even customer feedback.

One of the benefits is ascertaining what is hampering maintenance, such as lack of knowledge and training in the maintenance and management of the computerised maintenance management system in the organization. As a result, formalised processes of maintenance and procedures are probably not being followed.  The objective of the maintenance audit includes answering a number of questions in major areas of maintenance management, such as materials management, reliability improvement, maintenance improvement processes, cost control and budgeting, scheduling and planning, information technology, materials management as well as tactical delivery maintenance for contractor and work management processes.

Quarterly maintenance checks are also critical in ensuring that the authored documents for customers are cost-effective, updated and continues being compliant as required. This means the service has to be comprehensive as the documents are continuously monitored so that they can remain in tandem and within regulations, old or new. It means that a continuous regulatory management and monitoring service has to be in place to updates and validate so that everything is at par with modifications, especially if local regulations requests such a proof. Minor modifications are also a part of quality maintenance checks as the information will help formulate adjustments and address changes. With quarterly updates the data received can be updated accordingly.

Quarterly maintenance offers an organization a chance to ensure calibration of tools is done well. This can be calibration of force measurement tools, calibration of various balances brands, and calibration of various industrial scale types such as explosion proof and check weighing. Calibration of crane scales and dynamometers might also be critical, something that quarterly maintenance checks on quality management systems will definitely do.

Equipment should be calibration for many reasons, such as continuous use because a weighing element usually does not return to the initial position after use, quality control purposes to ensure that the right weight is what the company has, ISO verification where quarterly checks ensure ISO requirements are met and equipment protection since scheduled checks ensure the equipment lasts longer.

Another benefit of quarterly maintenance checks is the fact that customer feedback is not just received but put into use. User complaints and suggestions are looked into so that customer retention and brand protection can take place. Without customer feedback it is hard for a company to improve and change its operations for the better, or even know what users think about a service or product.

Maintenance checks, quarterly or otherwise are critical and can bring a lot of benefits to any company. You can seek a free consultation about how a quarterly check can be done and enhanced on your organization by contacting Prince’s Consultancy via the contact us page or simply give them a call at 0800 211 8848.

Why Carry Out Health And Safety Audits In The Workplace?

For those who have employed over five people in their business it is important to remember safety and health legislation are a concern the organization must think through. This is because it affects them hook, line and sinker. Avoiding these vital safety concerns means it is just a matter of time before any of the enforcement authorities gets on your case.

Nonetheless, it makes every sense to ensure the workplace is a safe place to work in, not only to avoid heft fines and criminal charges but also to lower the risk of injury on valued employees and avoiding personal injury claims by ensuring great safety and health standards have been maintained.

Apart from compliance, you will find that great safety and health management ensures that the workplace remains a very productive and safe place amidst reducing insurance premiums for the business. Compensation claims risk is also reduced, business reputation is enhanced while transforming the employee morale. You can also reduce the staff turnover just by having proper health and safety audits at your workplace.

Beyond that, expect reduced risk, fewer accidents, reduced legal action threats, improved standing of your business among partners and suppliers including a wonderful corporate responsibility reputation across communities, customers and investors. Since your employees are catered for in terms of health and safety, they will be highly motivated, happier and healthy.

In fact, Health and Safety Executive have observed that if health safety audits are not done the financial and human costs every year are humongous; working days in their millions are lost due to injury and illness related concerns. At the same time, occupational diseases are killing thousands of workers with millions of workers annually in their self reports indicating they have suffered from illnesses related to their work while hundreds of thousands of employees across the UK are injured in their place of work. Workers are also reported as being injured fatally on each working day. At the same time, if health and safety audits are not carried out companies will also incur further expenses such as loss of their good name and reputation and uninsured losses.

To ensure top health and safety standards are maintained at your company, getting impartial expert advice from a consultant who has helped lots of organizations meet their safety and health obligations is critical. Regular audits such as through Prince’s Consultancy will ensure the organization remains compliant and safe while periodic assessment of risks carried out will ensure the environment is healthy and safe for everyone.

It also goes without saying that you will meet or work with other companies that are always demanding some proof of greater quality level. The professionals you use such as Prince’s Consultancy need to have a lot of experience that will guide you effectively throughout the assessment. The result will be a dynamic hands-on approach that seeks to meet the 9000 ISO requirements including additional manufacturing quality standards like HSO and VQM.

Prince’s Consultancy can always be reached in case of any queries related to health and safety audits and how your organization is affected by calling, writing, emailing or catching up on their social media pages from the details provided on their Contact Us page.

The Costs of Not Implementing Health and Safety in Your Business

The 1974 Health and Safety at Work Act indicate that employers have to ensure safety and health measures are effectively in place. This is to make sure every visitor and employee at the organization’s premises is not at any risk. It also indicates that the employer is responsible for the costs of not implementing health and safety systems in their business. As a result, lots of organizations see the safety standards as one huge task without knowing that if the right health and safety approach is followed a very productive environment for everyone can be created. Essentially, if these standards are not implemented by businesses, the cost can be humongous in many ways.

Cost is huge

If health and safety concerns are not addressed your organization should expect a lot of expenses. This includes high costs of running the business, heightened risks for everyone, from the employees, managers to the visitor on site. Simultaneously, employee absence will increase as a result of injuries and work related sickness, including an increase in turnover rates.  Accidents should also be expected to go up at the workplace since no one cares and it will just a matter of time before another employee or visitor is taken to the hospital critically injured and corporate manslaughter might just set in.

The threat of legal action and heavy costly fines also increases with every day that follows zero implementation of health and safety standards and audits in the business. It should also be expected that the great standing existing with partners and suppliers will be lost while the warm reputation among customers, investors and communities dies down. The productivity of the company goes down as the employees become less healthy, unhappy and de-motivated. They have no motivation to wake up early every morning to come to work and give their all since they do not know whether they will be injured next.

These costs can be avoided

Through a proper implementation of health and safety audits and management any organisation can avoid all these costs. This includes a health and safety policy tailored for your business including provision of recommendations and reference material if needed, for instance signage in case required. Risk assessment is done by a trained eye able to spot any anomaly or danger while constant professional effectiveness and efficiency reviews of the health and safety systems ensures the company has complied perfectly with the current law and improvements done if needed.

Implementation of health and safety also comes with training for every employee who is taught how to maintain safety and to work safely through bespoke training programmes. In case of policies and procedures for the organisation you can have it with the implementation of health and safety systems in your business.

Through a qualified health and safety auditing services such as Prince’s Consulting, an encompassing service is provided to ensure the company has complied with every relevant safety and health legislation with very little stress and inconvenience,  while informing the business of any legislation change.

Prince’s Consulting Services can be inquired upon through their Contact Us information.

Benefits of Quality Management System Accreditation

A quality management system is a system that is completely focused on meeting customer quality requirements on design, development and delivery of a product or service through a set of standardised business processes. Implementing a quality management system demonstrates to your employees, customers and other stakeholders that you are committed to quality and customer satisfaction as well as continuous improvement.

Does your company have a quality management system today? If not, there’s no time like the present to get started – and little time to waste.

ISO quality management systems

The International Standards Organisation (ISO) quality management system standards are the most widely recognised in the world. An ISO certified quality management system will benefit your company in a multitude of ways. Internally, you will have increased efficiency, better supplier relationships, consistent documentation and increased customer satisfaction. Externally, you will have a stamp of approval to tell the world that your quality management system is top-notch in an internationally recognisable way.

Part of the certification for ISO quality management is documentation of your company’s processes and procedures. That means you will have to look at them, and think about them – and in many cases, you will see flaws and improve them. Better processes lead to increased efficiency and increased efficiency leads to increased profit.

Another part of the ISO quality management system is increased testing of materials and evaluation of suppliers. The feedback you are able to give your suppliers through these new processes will clarify expectations and increase communication, leading to mutually beneficial improvements in your supplier relationship.

An ISO quality management system is all about quality and today’s customers demand quality from the products they buy. Implementing a system that ensures a higher level of quality will increase your customer satisfaction beyond measure.

Implementation

A quality management system is, without a doubt, something any company can benefit from and every company should have. Although certification is the right direction to go, the road can be complicated if you are not familiar with it. Standards are complex and frequently updated. Certification requires frequent compliance audits and immense amounts of documentation. Seeking help from a proven consulting firm that has expertise in quality management systems simplifies the process exponentially.

Firms that specialise in quality management systems know what you need to do and will expertly guide you through each step. Some firms will even handle the entire system for you from implementation to compliance audits. They make it easy for you to be the best.

Not only will outsourcing your quality management system to a consulting firm simplify the process for you, but it will also save you money both long and short term. In the early stages, you won’t have to go back and re-do work as you learn more about the regulations during implementation. Later, you won’t have to worry about the cost of losing certification due to incorrect maintenance because you will have a team of experts to ensure your continued success.

Choosing the Right Consultants

You’ve decided to outsource some of your work to a consulting firm. This is a big decision and it’s one that you did not come to lightly. You didn’t just wake up one day and decide to outsource; there was planning and researching and evaluating. The next step is to decide where to send the work to. It may sound like a simple task, but choosing the wrong consulting firm can quickly undo all of the careful planning that was put into the initial decision to outsource. As you are evaluating the options, consider things like skills, knowledge, experience and references.

Skills and expertise

The knowledge that you need your consulting firm to have will depend upon the nature of your project. For example, if you are interested in outsourcing your Quality Management System, you will want a company that specializes in international standards and documentation. If you are interested in outsourcing your company’s safety program, you’ll look for a company that specializes in Occupational Health and Safety Administration (OSHA) regulations and emergency medical knowledge. Keep your project in mind when you compile the list of consulting firms that you want to investigate.

Some more general skills to look for are attention to detail, clear communication, project planning, deadline management and timely follow up. The list is very similar to what you would look for in a direct employee for a position that does not have much direct supervision.

Experience and references

A proven track record is key when it comes to evaluating experience. A consulting firm can say they are experts in anything and everything. Make them prove it to you by providing a list of customers that they have worked for in the past as well as the nature of the projects that they worked on with them. If the firm is good at what they do, the will have no problem with providing the name and phone number or email address of their key contact for the project as a reference. When you contact the customers of the consulting firm, ask specific questions about turnaround time, communication and their satisfaction with the results.

When to keep looking

Choosing the right consulting firm for you can be hard, but there are some red flags that help make it easier to spot the wrong one. A consulting firm that does not return your calls promptly or is habitually late for meetings is one to strike from your list. These are clear signs that they are unreliable. If they are not responsive during the interview phase, it will only get worse after they are hired and it will cause problems for your project.

A consulting firm that consistently presents ideas that do not fulfill your clearly defined needs is another one to remove from consideration. A good consulting firm will listen to your needs, take notes, ask intelligent questions and come back with solutions for you, not for them.

One final red flag is a consulting firm that is all smiles and roses throughout project discussions. If they are not helping you identify potential problems, they’re not really taking ownership in the project. A consulting firm that really wants your project to succeed will point out possible issues and take time to make sure you both agree that the solutions are the most profitable for your business.

Prince’s Consultancy Services Ltd is there to serve any organization in any industry to implement health, safety and even quality systems. Write or call them here.

Outsourcing Quality Management Systems

Compliance to ISO (International Standards Organization) quality management standards such as ISO 9001: 2008 and ISO 14001/18001 become increasingly necessary in today’s business world. Customers and stakeholders consider it a sign that a company is responsible and forward-thinking. Companies use it to make sure they meet the needs of their customers with the highest possible quality level. Is your company ISO certified? If not, there is no doubt that you should be. But where do you start? A good consulting firm can answer your questions and even manage the entire quality management process for you. There are several benefits to outsourcing your quality management system.

Knowledge

ISO standards are complex and frequently updated. If you do not know exactly what you are doing, the implementation process can be arduous and maintaining compliance can be a nightmare. ISO certification requires frequent internal and external audits to ensure correct compliance. It makes sense to have a team of dedicated and specially trained individuals making sure you hit the mark. They will know where to start, how to document, what to audit and when to update. If you already have a quality management system in place, a consulting firm can help you improve and refine your processes as well as perform all of your internal audits and supplier audits in the future. Remember: more knowledge equals less risk.

Resources

If you are thinking about implementing a quality management system, you are probably part of a business. If you are in business, you are good at something – maybe even the best at something. Your competitive advantage lies in your core competencies and outsourcing your quality management system will allow you to focus on them. Allowing a consulting firm to handle the system for you will provide a better overall value for your customers.

Cost savings

It may sound counter-intuitive, but outsourcing your quality management system has significant cost advantages. Outsourcing the work eliminates the need to provide intense ISO training to your staff or hire a high-priced, full-time staff of ISO experts. You do not have to worry about employment turnover and maintain competency in a specialized area. Using an off-site consulting firm will eliminate the overhead of additional equipment and office space.

In addition to the obvious hard cost savings, outsourcing your quality management system will give you the benefit of a known, set price. Implementing a complex and specialized system such as ISO 9000 without skilled, experienced individuals means unexpected delays, costs and setbacks. When you hire a consulting firm, you agree to a price up front, so there are no surprises and you can plan your budged accordingly.

The benefits of outsourcing your quality management system are abundant. Utilizing an outside consulting firm ensures less risk, faster implementation, fewer hassles, lower cost and overall better results. Delivering quality is what keeps you in business and its imperative that you manage it well. Who better to do that than a company who focuses on it all day, every day?

Visit us at www.princesconsultancy.co.uk or email us at info@princesconsultancy.co.uk

 

The Benefits of Having First Aid Trained Staff in the Workplace

First aid is the practice of providing immediate assistance to a person suffering a sudden injury or illness in order to preserve life. A first-aider is someone who has been properly trained to provide first aid by a competent first aid trainer. Do you have first-aiders in your workplace? Do you need first-aiders in your workplace?

Whether you work in a low risk office setting or a high risk industrial factory, there are many benefits to making sure you have employees who are trained in first aid. If you’re unable to hire new employees who are competent first aiders, consider starting your own in-house safety training programme. The small investment of providing training to your employees can pay off by lowering insurance premiums, reducing litigation and limiting amount of money paid to workers on medical leave due to a workplace injury. More importantly, you will have employees who are more aware of general safety and will be proactive in avoiding potentially dangerous actions thereby reducing on-site accidents. In the event that there is an accident or injury, your trained employees will be equipped with knowledge that will allow them to react appropriately to the situation and minimise the impact to the injured person by using the three Ps of first aid.

Preserve

The first P is certainly the most important: preserve life. Preserving life is the primary goal of first aiders. This step begins with assessing the area and checking for danger before approaching the victim. If the surrounding area is safe, the first aider then addresses any immediate life-threatening injuries to the victim such as obstructed airways, circulation and deadly bleeding. An employee trained in first aid will know to identify these conditions and respond with swift action to clear airways, perform CPR or apply immediate pressure to wounds.

Prevent

The goal of the second P is to prevent the victim’s condition from growing worse after preserving life. This step could be anything from keeping the victim from moving to moving the victim out of harm’s way.

Promote

The third P is all about promoting the victim’s recovery. The goal here is to help the victim recover more quickly by doing things such as dressing wounds to avoid infection and cooling burns to reduce scarring. It can also include relieving pain and comforting the victim.

Fast and competently administered first aid can mean the difference between life and death, speedy or prolonged recovery times and temporary or permanent disability. Having a first aid kit is not enough to protect your employees without the people who know how to use it correctly. Although many of the steps above sound like common sense, training your employees in first aid is the best way to make sure that your company is on the right side of safety. And if the safety of your employees isn’t motivating enough, reconsider the cost saving aspects of training your employees in first aid.