Terms and Conditions

1.Definitions

1.1 In these Terms and Conditions, except to the extent expressly provided otherwise:

“Charges” means:

(a) the amounts specified in Section 7 of the Statement of Work and elsewhere in these Terms and Conditions.

(b) such other amounts as may be agreed in writing by the parties from time to time; and

(c) amounts calculated by multiplying the standard time-based charging rates of the Consultant (as notified by the Consultant to the Client before the date of the Contract) by the time spent by the personnel of the Consultant performing the Services (rounded down by the Consultant to the nearest half hour)

“Client” means the person or entity identified as such in Section 1 of the Statement of Work.

“Client Materials” means all works and materials supplied by or on behalf of the Client to the Consultant for incorporation into the Deliverables or for some other use in connection with the Services.

“Consultant” means Rebekah Prince and/or Natalia Bestilleiro of Prince’s Consultancy Services Ltd, a company incorporated in England (registration number 04969123) having its registered office at Toad Hall Station Road, Cold Norton, Chelmsford, Essex, England, CM3 6HX.

“Contract” means a particular contract made under these Terms and Conditions between the Consultant and the Client from the chosen services the company offer.

“Deliverables” means those deliverables specified in Section 4 of the Statement of Work that the Consultant has agreed to deliver to the Client under these Terms and Conditions.

“Effective Date” means the date of execution of a Statement of Work incorporating these Terms and Conditions.

“Intellectual Property Rights” means all intellectual property rights wherever in the world, whether registrable or unregistrable, registered or unregistered, including any application or right of application for such rights (and these “intellectual property rights” include copyright and related rights, database rights, confidential information, trade secrets, know-how, business names, trade names, trade marks, service marks, passing off rights, unfair competition rights, patents, petty patents, utility models, semi-conductor topography rights and rights in designs).

“Minimum Term” means, in respect of the Contract, the period of engagement beginning on the Effective Date specified in section 2 of the Statement of Work.

“Services” means the consultancy services specified in Section 3 of the Statement of Work.

“Statement of Work” means a written statement of work agreed by or on behalf of each of the parties if requested.

“Term” means the term of the Contract, commencing in accordance with Clause 2.1 and ending in accordance with Clause 2.2.

“Terms and Conditions” means all the documentation containing the provisions of the Contract, namely the main body of these Terms and Conditions and the Statement of Work, including any amendments to that documentation from time to time; and

“Third Party Materials” means the works and/or materials comprised in the Deliverables (excluding the Client Materials), the Intellectual Property Rights in which are owned by a third party, and which are specified in Section 4 of the Statement of Work or which the parties agree in writing shall be incorporated into the Deliverables.

2. Term

2.1 The Contract shall come into force upon the Effective Date.

2.2 The Contract shall continue in force indefinitely OR until:

(a) all the Services have been completed

(b) all the Deliverables have been delivered; and

(c) all the Charges have been paid in cleared funds,

upon which it will terminate automatically, subject to termination in accordance with Clause 10.

2.3 Unless the parties expressly agree otherwise in writing, each Statement of Work shall create a distinct contract under these Terms and Conditions.

3. Services

3.1 The Consultant shall provide the Services to the Client in accordance with these Terms and Conditions.

3.2 The Consultant shall provide the Services with reasonable skill and care and in accordance with the standards of skill and care reasonably expected from a leading service provider in the Consultant’s industry.

4. Deliverables

4.1 The Consultant shall deliver the Deliverables to the Client.

4.2 The Client must promptly, following receipt of a written request from the Consultant to do so, provide written feedback to the Consultant concerning the Consultant’s proposals, plans, designs and/or preparatory materials relating to the Deliverables and make available to the Client with that written request.

4.3 The Consultant shall use its best and reasonable endeavors to ensure that the Deliverables are delivered to the Client in accordance with the timescales set out in Section 5 of the Statement of Work.

4.4 The Consultant warrants to the Client that:

(a) the Deliverables will conform with the requirements of Section 4 of the Statement of Work as at the date of delivery of the Deliverables.

(b) the Deliverables will be free from material defects; and

(c) The Deliverables when used by the Client in accordance with these Terms and Conditions will not infringe the Intellectual Property Rights or other legal rights of any person, and will not breach the provisions of any law, statute or regulation, in any jurisdiction and under any applicable law.

5. Intellectual Property Rights

5.1 The Consultant will issue all documentation in electronic and/or hard copy format to the Client. Any documentation provided by the Consultant is intended for the sole purpose of the Client only. Under no circumstances should any documentation be duplicated, amended or distributed, without the written consent from the Consultant, and any such requests will be subject to review.

The Consultant will provide all audit documentation for the following purposes:

Environmental, Health & Safety, Quality and Certifications.

6. Charges

6.1 The Client shall pay the Charges to the Consultant in accordance with these Terms and Conditions.

6.2 All amounts stated in or in relation to these Terms and Conditions are, unless the context requires otherwise, stated exclusive of any applicable value added taxes at prevailing rates.

7. Payments

7.1 The Consultant shall issue invoices for the Charges to the Client on or after the invoice date set out in Section 7 of the Statement of Work or at any time after the relevant Services have been delivered to the Client.

7.2 The Client must pay the Charges to the Consultant within the Invoice set terms period, following the issue of an Invoice in accordance with this Clause 7.

7.3 The Client must pay the Charges by direct debit, bank transfer, cheque or PayPal using such payment details as are notified by the Consultant to the Client on the Invoice.

7.4 If the Client does not pay any amount properly due to the Consultant under these Terms and Conditions, the Consultant may:

(a) charge the Client a Late Payment fee on the overdue amount at the flat-fee rate of £90.00 per month, on a recurring monthly basis, until the balance has been settled in full. The flat rate will be accrued for every one month the invoice is overdue.

(b) claim interest and statutory compensation from the Client pursuant to the Late Payment of Commercial Debts (Interest) Act 1998.

(c) seek compensation via UK small claims court and seek legal advice.

8. Warranties

8.1 The Consultant warrants to the Client that:

(a) the Consultant has the legal right and authority to enter into the Contract and to perform its obligations under these Terms and Conditions.

(b) the Consultant will comply with all applicable legal and regulatory requirements applying to the exercise of the Consultant’s rights and the fulfilment of the Consultant’s obligations under these Terms and Conditions; and

(c) the Consultant has or has access to all necessary know-how, expertise and experience to perform its obligations under these Terms and Conditions.

8.2 The Client warrants to the Consultant that it has the legal right and authority to enter into the Contract and to perform its obligations under these Terms and Conditions.

8.3 All of the parties’ warranties and representations in respect of the subject matter of the Contract are expressly set out in these Terms and Conditions and the applicable Statement of Work. Subject to Clause 9.1, no other warranties or representations will be implied into the Contract and no other warranties or representations relating to the subject matter of the Contract will be implied into any other contract.

9. Limitations and Exclusions of Liability

9.1 Nothing in these Terms and Conditions will:

(a) limit or exclude any liability for death or personal injury resulting from negligence.

(b) limit or exclude any liability for fraud or fraudulent misrepresentation.

(c) limit any liabilities in any way that is not permitted under applicable law; or

(d) exclude any liabilities that may not be excluded under applicable law.

9.2 The limitations and exclusions of liability set out in this Clause 9 and elsewhere in these Terms and Conditions:

(a) are subject to Clause 9.1; and

(b) govern all liabilities arising under these Terms and Conditions or relating to the subject matter of these Terms and Conditions, including liabilities arising in contract, in tort (including negligence) and for breach of statutory duty, except to the extent expressly provided otherwise in these Terms and Conditions.

9.3 Neither party shall be liable to the other party in respect of any loss of profits or anticipated savings.

9.4 Neither party shall be liable to the other party in respect of any loss of revenue or income.

9.5 Neither party shall be liable to the other party in respect of any loss of use or production.

9.6 Neither party shall be liable to the other party in respect of any loss of business, contracts or opportunities.

9.7 Neither party shall be liable to the other party in respect of any loss or corruption of any data, database or software. Both parties will have appropriate cyber protection.

9.8 Neither party shall be liable to the other party in respect of any special, indirect or consequential loss or damage.

10. Termination

10.1 Applicable to all Clients’ on a retainer contract for consultancy services. Either party may terminate the Contract by giving to the other party no less than 2 months written notice of termination. Either party can cancel the contract at any time, or at the end of a 12 month Contract.

10.2 Either party may terminate the Contract immediately by giving written notice of termination to the other party if:

(a) the other party commits any breach, or material breach of the Contract, and the breach is not remediable.

(b) the other party commits a breach or material breach of the Contract, and the breach is remediable, but the other party fails to remedy the breach within the period of 2 months following the giving of a written notice to the other party requiring the breach to be remedied; or

(c) the other party persistently breaches the Contract (irrespective of whether such breaches collectively constitute a material breach).

10.3 Subject to applicable law, either party may terminate the Contract immediately by giving written notice of termination to the other party if:

(a) the other party:

(i) is dissolved.

(ii) ceases to conduct all (or substantially all) of its business.

(iii) is or becomes unable to pay its debts as they fall due.

(iv) is or becomes insolvent or is declared insolvent; or

(v) convenes a meeting or makes or proposes to make any arrangement or composition with its creditors.

(b) an administrator, administrative receiver, liquidator, receiver, trustee, manager or similar is appointed over any of the assets of the other party.

(c) an order is made for the winding up of the other party, or the other party passes a resolution for its winding up (other than for the purpose of a solvent company reorganisation where the resulting entity will assume all the obligations of the other party under the Contract); or

(d) if that other party is an individual:

(i) that other party dies.

(ii) as a result of illness or incapacity, that other party becomes incapable of managing his or her own affairs; or

(iii) that other party is the subject of a bankruptcy petition or order.

10.4 The Consultant may terminate the Contract immediately by giving written notice to the Client if:

(a) any amount due to be paid by the Client to the Consultant under the Contract is unpaid by the due date and remains unpaid upon the date that that written notice of termination is given; and

(b) the Consultant has given to the Client at least 2 months written notice, following the failure to pay, of its intention to terminate the Contract in accordance with this Clause 10.4.

11. Effects of Termination

11.1 Upon the termination of the Contract, all of the provisions of these Terms and Conditions shall cease to have effect, save that the following provisions of these Terms and Conditions shall survive and continue to have effect (in accordance with their express terms or otherwise indefinitely): Clauses 1, 5, 7.2, 7.4, 9, 11, 12.2 and 14.

11.2 Except to the extent that these Terms and Conditions expressly provides otherwise, the termination of the Contract shall not affect the accrued rights of either party.

12. Status of Consultant

12.1 The Consultant is not an employee of the Client, but an independent contractor.

12.2 The termination of the Contract will not constitute unfair dismissal; nor will the Consultant be entitled to any compensation payments, redundancy payments or similar payments upon the termination of the Contract.

13. Subcontracting

13.1 Subject to any express restrictions elsewhere in these Terms and Conditions, the Consultant may subcontract any of its services obligations under the Contract, providing that the Consultant must give to the Client, promptly following the appointment of a specialist subcontractor, a written notice specifying the subcontracted obligations and identifying the subcontractor in question.

13.2 The Consultant may choose to undertake the services of a specialist fire risk assessor to carry out fire risk assessments in a health & safety retainer Contract.

13.3 The Consultant shall remain responsible to the Client for the performance of any subcontracted obligations.

14. General

14.1 No breach of any provision of the Contract shall be waived except with the express written consent of the party not in breach.

14.2 If any provision of the Contract is determined by any court or other competent authority to be unlawful and/or unenforceable, the other provisions of the Contract will continue in effect. If any unlawful and/or unenforceable provision would be lawful or enforceable if part of it were deleted, that part will be deemed to be deleted, and the rest of the provision will continue in effect (unless that would contradict the clear intention of the parties, in which case the entirety of the relevant provision will be deemed to be deleted).

14.3 The Contract may not be varied except by a written document signed by or on behalf of each of the parties.

14.4 Neither party may without the prior written consent of the other party assign, transfer, charge, license or otherwise deal in or dispose of any contractual rights or obligations under these Terms and Conditions.

14.5 The Contract is made for the benefit of the parties and is not intended to benefit any third party or be enforceable by any third party. The rights of the parties to terminate, rescind, or agree any amendment, waiver, variation or settlement under or relating to the Contract are not subject to the consent of any third party.

14.6 Subject to Clause 10.1, these Terms and Conditions shall constitute the entire agreement between the parties in relation to the subject matter of these Terms and Conditions, and shall supersede all previous agreements, arrangements and understandings between the parties in respect of that subject matter.

14.7 The Contract shall be governed by and construed in accordance with English law.

14.8 The courts of England shall have exclusive jurisdiction to adjudicate any dispute arising under or in connection with the Contract.

15. Social Media Usage Policy

15.1 The Consultant may publicise visits and passed audit results on social media platforms for the purposes of advertising, marketing and promotional campaigns, with the intention of reaching a wider audience online for future business.

15.2 The Consultant will seek written permission from the Client during the engagement process, before publicising any such information online, under the guidance of GDPR governance. The Client is advised to read and acknowledge the Consultants GDPR page on the website for further information regarding GDPR on Client data.

16. Methods of Communication

16.1 The Consultant may use various resources for communication purposes with the Client. Such resources may include, but are not limited to; emails, telephone calls, text messages, postal services and/or electronic messaging such as WhatsApp or Messenger apps on social media platforms. The preferred method/s of Communication will be discussed with the Client during the engagement process and agreed in writing before the engagement commences. The Client is advised to read and acknowledge the Consultants GDPR page on the website for further information regarding GDPR on Client data.